Key Responsibility

Responsibilities:

• Ensuring timely and strict compliance with the requirements of Companies Act, 2013 and Rules made thereunder + other allied Acts including compliance under Secretarial Standards of ICSI
• Organising Board / Committee / General Meetings including issue of Meeting Notice, preparation of Agenda, compilation of necessary documents, organising meetings, preparation of Minutes and action taken report and all other matters in connection therewith.
• Matters related to appointment of Board of Directors / Key Managerial Personnel and all activities relating thereto
• Filing of necessary forms / returns with Ministry of Corporate Affairs including publication of statutory notices
• Matters related to Meeting of Independent Directors and Board Evaluation Process
• Printing & Mailing of Annual Report: Co-ordination with internal / external stakeholders and compiling necessary inputs for preparation / finalization of various sections of Annual Report viz., Boards’ Report, Corporate Governance Report, Notice of AGM, Business Responsibility & Sustainability Report, Management Discussion & Analysis Report etc., liaisoning with Agency and Printer for printing and mailing of annual report to shareholders
• Maintenance and updation of statutory registers and records
• Compliances under RBI / FEMA Regulations: Filing of necessary forms / returns with RBI / Authorised Dealers in relation to Allotment of Shares / Employees’ Stock Option Plans etc
• Liaisoning with External Stakeholders : Liaisoning with Statutory Authorities viz., Ministry of Corporate Affairs, Stock Exchanges / SEBI / Registrars & Transfer Agent and Dividend Bankers and attending to all matters related thereto

• Liaisoning with Secretarial Auditor, Statutory Auditors, External Consultants in relation to Secretarial Audit / Corporate Governance Audit / Statutory Audit and attending to all matters related thereto

Qualification

Mandatory skills:

• Comprehensive understanding of Acts, Rules & Regulations and ensuring strict compliances
• Good communication & presentation skills, drafting skills, interpersonal & relationship building skills
• Exposure in interacting with various statutory authorities, for timely redressal of various issues.

Desired skills:

• Management / Administration of Secretarial / Compliance related Tools
• Other Compliances : Managing compliance activity of the Company & its subsidiaries (both India and overseas) to ensure that all regulatory requirements at entity level is complied with, including streamlining and monitoring the compliance mechanism, obtaining compliance certificates periodically from internal stakeholders, reporting on compliance to the Board, and advising / taking remedial action to address issues, if any.

Preferred Qualifications:

• Experience: Qualified Company Secretary with 2 – 3 years of experience in handling company secretarial & compliance related matters of a listed company.
• Education: Minimum graduate degree; law graduation strongly preferred for this role.
• Immediate joiners

Experience

• Experience: Qualified Company Secretary with 2 – 3 years of experience in handling company secretarial & compliance related matters of a listed company.