Job Title: Indirect Purchase - MRO

Location: Hosur

Job Summary: The Buyer is responsible for sourcing and procuring Maintenance, Repair, and Operations (MRO) materials and services. This role includes managing vendor relationships, negotiating contracts, ensuring on-time delivery, and handling all associated procurement documentation. The Buyer will work closely with internal stakeholders to meet user requirements while ensuring compliance with company policies and achieving cost-effective procurement solutions.

Key Responsibilities:

1. Vendor Sourcing and Management:
   • Identify and source vendors for required MRO items.
   • Conduct preliminary audits for projects exceeding ₹50 Lakhs, including vendor site visits.
   • Negotiate with vendors to secure competitive pricing and favourable terms.
   • Monitor vendor performance to ensure adherence to quality standards, delivery schedules, and contractual obligations.
2. Procurement Process Management:
   • Create RFQs in the  system and secure necessary approvals.
   • Manage the complete procurement cycle from Purchase Request (PR) to Purchase Order (PO) generation using SAP system.
3. Contract and Payment Management:
   • Ensure contract terms, including payment terms and warranties, are aligned with company policies.
   • Follow up on payments and ensure timely release of funds to vendors.
4. Stakeholder Collaboration:
   • Work closely with requestors to ensure timely creation of PRs with detailed specifications.
   • Coordinate with warehouse and finance teams for the processing of invoices and payments.
   • Participate in committee meetings for high-value projects, ensuring alignment with user department and finance.
5. Documentation and Compliance:
   • Maintain accurate and up-to-date procurement records, documentation, POs, and vendor contracts.
   • Ensure compliance with internal and external audit requirements, industry regulations, and legal requirements throughout the procurement process, including ethical sourcing practices and environmental standards.
   • Oversee the creation of new vendor codes and maintain a checklist for vendor onboarding.
6. Core experience:
   • Facility - Utilities like Electrical HT/ LT setup BBT Mechanical Asset-transformer DG, A/c, dryer Vacuum, HVAC, AHU, STP, ETP, WTP, Chiller, Civil renovation, FAS, BMS, MEP works and related AMC.
   • IT – Active, Passive, Networking cabling, data centre, VC setup, internet service, Network switches, telephone, Printers installation and office laptop, Servers, Networking hardware’s and software purchase and related AMC
   • Admin – Chairs, tables, Lockers, furniture’s, housekeeping, pest control requirements, Chemical, Gardening requirements & general consumable & stationary
   • Handling the Man power Agency selection, consultancy, Insurance, HRMS software, attendance Machine ID card and printers tags welfare requirements Standing Order
   • Fire extinguisher hydrant & Siren Fire escape plan, Scarp disposal, E-waste, metal, biomedical Hazard & non hazard industry safety related item purchase TPI & Training programme Environmental Monitoring

Qualifications:

• Any degree.
• Proven experience in procurement or purchasing roles, preferably handling the Facility/IT/Admin requirements
• Strong communication & negotiation skills and ability to manage vendor relationships.
• Proficiency in SAP and Microsoft Office suite.
• Knowledge of procurement processes, contract management, and compliance requirements.